10/23-29: Promotions, Donations, and Workshop Planning

Last weekend I created two flyers for BICAS workshops taking place today, Oct 29, and distributed via our class blog and the School of Art Listserv. I also sent to BICAS staff and used them as invitations to friends on Facebook. I have been researching online media sources/calendars for posting the art auction’s event information/workshops and have begun to make a few contacts for a potential news story. Erin and Sarah have created flyers for the two workshops we will be conducting on the UA Mall, Nov 2 & 16. These have been/will be distributed to BICAS and the School of Art listserv.

Michelle and Shana were able to meet with Casey earlier this week to speak generally about our group’s goals and to make arrangements for today’s Jewelry-making workshop and those taking place on the mall. Casey came to class on Thursday to touch base with all groups and I was able to speak with her about what BICAS needs for promotions and donations.

Promotions: Casey is going to send me a list of the media sources already contacted and those she would still like to contact. She is also going to send me the details of the event and some various BICAS collateral so that I can create a press kit to be distributed by various group members.

Donations: Casey let us know that she would like us to use the donation letter BICAS has created. What we need to do is send her the list of contacts we have collected (with addresses) and she will send the personalized letters back to us for distribution – either mailing or hand delivery.

It would be a good idea to develop a short list of the kinds of items we need to help donors in giving. The following are the areas where BICAS needs donations – there will be a different letter for each:

Workshop supplies (fabric, jewelry/mobile making materials, tools, etc)
Food (and dinnerware supplies, like compostable cups and plates)
T-shirts
Books (how-to, art and craft)

UA Mall Workshop: It was decided that wallet-making would be a good workshop for the UA Mall. Casey will be joining us as a rep from BICAS and is giving a tutorial today to those group members who will be conducting the wallet workshops. We are also meeting to figure out what supplies we need and how we are going to transport them to campus.

NOTE: When I completed the paperwork to reserve our space on the mall, the events scheduling office said there wouldn’t be a problem and put a ‘hold’ on the space. I called to confirm our reservation yesterday and this morning, but as of yet, have not heard back. It does no good to wait at this point and am proceeding as though we have the space.