Tuesday, October 19, 2010

organization?!

After our first meeting with Casey, I had a sneaking suspicion that there may be certain levels of disorganization at the heart of BICAS. The "collective" nature of the organization means that many people have a say in the decision making process. This can often make simple things more complicated, but certainly creates a stronger bond within the members of the organization itself. That said, I went into our partnership with BICAS expecting some disorganization. I am happy to say that Troy proved me super wrong.



An email exchange took place between Troy and the facilitators of the art auction committee (myself, Jamie, and Michelle) in which we discussed the distribution of flyers soliciting art for the auction. I told Troy that I would come by BICAS to pick up the flyers and he said he would have everything ready for me. Boy did he. When I got to BICAS there were seven packets prepared. Each packet contained two sizes of the flyer, BICAS pamphlets, pushpins, and tape. On the outside of each packet was a detailed map outlining a specific part of town and a list of locations to post flyers within that area.

I was very surprised by the intense organization of these packets, and realized that perhaps I judged BICAS and it’s staff too quickly. I’m now excited to post flyers in my designated area and begin our collaboration!

Training Wheels


Co-facilitating the Workshop Outreach Committee has been a wonderful experience.  All team members are now well prepared to embark on the next phase of our journey.  With this in mind, I could not resist using the visual metaphor of training wheels.   As we shift from working together at the University and crafting lesson plans at home, to actually teaching (some of us for the first time) we are indeed “removing the training wheels.”

Getting Started

For the grant writing group we have been trying to find a way to get a foot in the door when it comes to grant writing. To start, we have talked to John from BICAS about grant writing and were given some basic information to get us thinking about what we can do for our goals and research. We are currently setting up a meeting with both Casey and John to gather more information about what they are looking for. And to get started in our research I have watched the video from the website below and taken notes to get some basic starting ideas of where to go in my research.

Grantseeking Basics Webinar
http://foundationcenter.org/getstarted/training/webinars/gsb_webinar.html

From the foundation center:
To strengthen the nonprofit sector by advancing knowledge about U.S. philanthropy.
Collect, organize, and communicate on U.S. philanthropy (grant makers)
Conduct and facilitate research on trends in the field
Provide education and training in the grantseeking process
Ensure public access to information and services through various vehicles

Part 1: Building a Credible Nonprofit Organization
What do you need to have in place before you seek a grant?
What are foundations looking for when deciding who to award?
Not only do they look at the plan, they also look at the organization as a whole
501(c)(3) status (making sure that you are legal-by law have to give their money away for charitable purposes)
Compelling mission (what is your purpose?)
Board of directors to exercise oversight
Funders Look For:
High-quality programs that meet a real need in the community (reputation-already have strong programs? Or new design?)
Need to be able to document for the needs of the program
Track record of effective program delivery
Capable leadership
A strong organizational and financial infrastructure (assurance that if given the money you will get to work and will deliver the program as well as follow up)

Part 2: World of Grantmakers: Who Supports Nonprofits?
A large percentage comes from the sales
Private contributions (individuals, foundations, bequests, and corporations)
Grants are not the only way to raise money for your work
Instituational grantmakers
Private foundations
Nongovernmental, nonprofit organization
Has its own funds or endowment (not fundraising)
Managed by its own trustees or directors
Established to aid educational, social, religious, scientific, or other charitable activities through the making of grants
Types:
Independent
Company-sponsored
Operating
Have to file with the IRS how much and to whom they give grant money to through Form 990-PF
If granted money, you cannot just sit on it: 5%payout requirement
Direct corporate giving programs
Research through sponsoring companies
Grantmaking public charities (some raise money to give away)
Disclose activities through Form 990 (as a source)
Includes:
Community foundations
Population or issue-oriented funds

Part 3: Finding Funding Partners
Identifying Funding Needs
Why do I need funding and what kind do I need? (Mission statement-program plans)
How much do I need?
When do I need the funds?
(The more specific the better)
Look for the match (foundations are looking for the right fit)
Who funds in my area of interest?
Who funds in my geographic region?
Who will provide the type of support I need?
Refine the match
Has the grantmaker funded organizations like mine?
How much does the grantmaker give to organizations like mine?
Application Process
Follow the grantmaker’s guidelines (what do they want?)
Initial contact
Telephone call?
Letter of inquiry?
Full proposal?
Variations on proposal format
Common Grant Application?
Funder’s own application form?
Pay attention to deadlines
Look for information that would make you ineligible (so you don’t waste time)

Haiku and Photos


Our first day at BICAS!

A Haiku:
Transportation funk?
recycle your bicycle
save it from the dump!

Ribbons for best pieces in the Art Auction?

I posted Call to Artist fliers around town on Friday.  People were very friendly and happy to hang fliers.  The person I spoke with at Pima Community College downtown campus had a great idea for obtaining more art for the auction.  He suggested we have ribbons for best of show, best painting, best use of recycled bike parts, etc. We did something similar at the Union Gallery's "On Our Own Time" show.  UA staff exhibited their work and the show was judged by art professors.  The best work in each category received fancy ribbons.  In addition to the places on my list, I posted fliers at the Drawing Studio and Armory Park Senior Center (they have ballroom dancing there for all ages :) ).  I've been carrying them in my car and posting them to places I happen to be.  I also posted the call on Facebook and asked Megan Bartel to post it to the listservs, which she did last week.  I've also started gathering my notes from when I taught screenprinting to prepare for our upcoming   
                                                            workshop.

Work in Progress


I am in the process of creating a workshop with Ben's Bells and BICAS. Both are very well known communities within Tucson and I thought that they would be a perfect fit. Since I am in the Workshop Outreach group and one of my goals is to run a workshop, I wanted to run a workshop outside of BICAS and Ben's Bells was my first idea. Ben's Bells is known for creating ceramic bells to hang outside your house and their main motto "Be Kind." There is a lot more depth to the story to Ben's Bells but I'll save that for another time. Anyways, I got in touch with the head director and Ben's Bells and she was/is ecstatic to work with me and BICAS. We're in the process of meeting with each other and developing a workshop that will be both BICAS and Ben's Bells-esque. However I am very excited to have the two communities collaborate for a workshop! Bike bell's anyone?

Monday, October 18, 2010



I'm am very excited to get started working with BICAS for the art auction. Being in the art auction group my obligations for this week is to distribute fliers all down University, on campus and on Park Ave!
I'm lucky enough to live on Granada so I'm going to be taking a wonderful bike ride while I post fliers! It will be like double advertisement. I will get to know my neighborhood, enjoy the (hopefully) nice day and help a great cause!
Emma and I also spread the news in our BW photo class about the call for artists! We have some people interested, along with myself in making some bike related art. Can't wait to see the results!!