Flyering and the Weekly Meeting

Last Saturday Downi and I spent a better part of the day handing out flyers to businesses around town for the auction. It was quite successful and a great opportunity to see which businesses BICAS had a relationship with already. The only place we were unable to leave a flyer was at Trader Joes (their loss!). Most people seemed to be aware of BICAS already and almost everyone showed an interest in the auction itself.

After class last night we attended another weekly meeting. It was focused almost entirely on the auction, and some of the more important topics included the committees and the help they would need with various tasks before the auction and during it, the status of the flyer routes, as well as the amount of pieces they had collected thus far. We were able to get a better idea of some of the things they hoped our class could help with, such as being door greeters, painting signs, people to man the merch table, etc.
It was also clear that there were some worries about how many pieces they would have come the day of the auction, which they stated they worry about each year and always end up being ok. They encouraged us to attend their workshops leading up to the date or to just drop in and use the workspace during normal hours. They were also pushing one another to make sure they contribute, if they can find the time! To encourage the staff participation, they will be having an "art party" on Monday evening, which I'm sure will be a ton of fun :)
In terms of the flyering, they still have some routes left, and were waiting to hear from a few staff that were unable to attend the meeting to check the status. They are hoping to have another round done Thanksgiving weekend, either to just make sure the flyers are still up or to repost them. So as long as all goes to plan we will be out and about next weekend looking over our route!
There will be another meeting the week before the auction, potentially held on site so as to get a feel for the space and create a more detailed game plan. With the holiday this coming week, it is posing some challenges to find time that works for the majority of the staff to meet and go over the final details, but it's clear that with their experience in planning an event of this size that they are ready to tackle whatever they face.